Privacy Policy

This privacy statement outlines the policies and practices for Administrative Retirement Services, Inc.

1. Collection of information from site visitors

We may collect and/or track 1) home server domain names, 2) e-mail addresses, 3) information knowingly provided by visitors on online forms, registration forms and surveys and 4) aggregate and user-specific information about which pages visitors access.

2. Our commitment to security

Keeping your information secure is very important to us. We employ electronic, physical and procedural safeguards and best practices to protect your information. The server(s) that host our website and the ARS document portal are provisioned within a data center with state of the art physical security and protected with a firewall.  In addition all pages and documents within the ARS portal are encrypted using SSL security and secure HTTPS connections.

3. Use of cookies

We use "cookies" on our website to personalize and enhance your website visits. A cookie is a text file that is placed on your hard drive by our web server. Cookies are uniquely assigned to a computer, and your computer will only allow our web servers to access our cookies. The most important thing to understand about cookies is that they pose no danger to you. They cannot be used to collect secret information about you or your computer or to provide information about you to other companies.

Cookies provide a convenience by saving you time on subsequent visits and personalizing your web experience. For example, when you return to our website, cookies enable us to remember information from prior visits. Cookies may save data such as name, password, user-name, screen preferences, pages viewed, and ads clicked.

You have the right to delete cookies placed on your hard drive, which will erase the data automatically saved during your visit. However that will mean that our sites will not recognize you when you return. You may also modify your web browser to notify you before accepting cookies, or to decline all cookies. We strongly suggest that you accept cookies from us, since they help provide you a more seamless, personalized, and effective web browsing experience and keep our site compelling and informative.

4. Use of data collected

Personal data collected will be used to provide personalize retirement services to your organization.  Information may also be made available to contractors as needed for maintenance of our systems / infrastructure.

Aggregate data on visitors' home servers may be used for internal purposes or provided to third parties. Individually identifying information, such as names, postal and e-mail addresses, phone numbers and other personal information which visitors voluntarily provide may be added to our databases and used for future calls and mailings regarding site updates, new products and services and upcoming events.

5. Sharing of postal mailing lists with outside companies

Administrative Retirement Services, Inc. does not share your contact information with third parties or outside companies. Information may be accessible to website contractors who perform maintenance of our systems / infrastructure and document portal.  Contractors are obligated to the same privacy standards as ARS employees.

6. Sharing of email addresses with outside companies

Administrative Retirement Services, Inc. does not share email addresses collected from you with any third parties or outside companies. Information may be accessible to contractors who perform maintenance of our systems / infrastructure and document portal.  Contractors are obligated to the same privacy standards as ARS employees.

7. Our right to contact users

We reserve the right to contact site visitors regarding account status and changes to the subscriber agreement, privacy policy, or any other policies or agreements relevant to site visitors.

8. Special provisions for ARS Document Portal

When collecting, storing, and retrieving your firm's data, extensive internal controls are maintained by us and by any of the contractors we may engage throughout the process to ensure security and confidentiality. Data available within the document portal is encrypted during transmission to ensure safety and privacy. Data encryption is the process of transforming information into a complex arrangement of illegible data. In addition, ARS Internet-based systems are protected behind firewalls. All data is maintained and backed-up on a regular schedule to provide adequate redundancy and ensure that the integrity of information is never jeopardized.

Our employees as well as those of any contractor we may engage are subject to a strict employment policy regarding confidentiality, and internal access to customer data is restricted to highly trained personnel on an 'as-needed' basis. Information provided by your firm is used strictly for lawful business purposes and is never shared with third parties without your consent, except as required by law.

9. Changes to privacy policy

We reserve the right to change this policy without notice. By visiting our websites you agree to accept all terms and conditions outlined in this privacy policy.

 

Privacy Policy is Effective as of January 1, 2013